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Secretary's office, Yale University, records

 Collection
Call Number: RU 49

Scope and Contents

The records consist of correspondence, subject files, reports, and related materials concerning alumni relations; Corporation affairs; the dedication and use of Yale buildings; commemorations and memorials; commencement activities; Yale traditions; honorary degrees; lectures; prizes; war activities. Also included are records of the Council Committee on Publications and annual reports from schools, departments, and offices.

The records span the administrations of the following secretaries: Anson Phelps Stokes (1899-1921), Thomas W. Farnum, acting (1921-1923), Robert M. Hutchins (1923-1927), and Carl A. Lohmann (1927-1953).

Dates

  • 1899-1953

Creator

Conditions Governing Access

The materials are open for research.

Conditions Governing Use

Copyright for materials authored or otherwise produced as official business of Yale University is retained by Yale University. Copyright status for other collection materials is unknown. Transmission or reproduction of materials protected by U.S. Copyright Law (Title 17, U.S.C.) beyond that allowed by fair use requires the written permission of the copyright owners. Works not in the public domain cannot be commercially exploited without permission of the copyright owners. Responsibility for any use rests exclusively with the user.

Arrangement

The records are arranged as follows: I. Letterbooks of Anson Phelps Stokes, 1899-1921. II. Correspondence and Subject Files, 1899-1929. III. Correspondence and Subject Files, 1929-1953. IV. Subject Files, 1899-1953.

Related Material

Records of the secretary"s office, Yale University (RU 52), (Manuscripts and Archives, Yale University Library.)

Thomas Wells Farnam Papers (MS 659), (Manuscripts and Archives, Yale University Library.)

Anson P. Stokes Family Papers (MS 299), (Manuscripts and Archives, Yale University Library.)

George Frederick Gundelfinger Papers (MS 693), (Manuscripts and Archives, Yale University Library.)

Extent

159.75 Linear Feet

Language of Materials

English

Catalog Record

A record for this collection is available in Orbis, the Yale University Library catalog

Persistent URL

http://hdl.handle.net/10079/fa/mssa.ru.0049

Overview

The records consist of correspondence, subject files, reports, and related materials concerning alumni relations, Corporation affairs, the dedication and use of Yale buildings, commemorations and memorials, commencement activities, Yale traditions, honorary degrees, lectures, prizes, and war activities. Also included are records of the Council Committee on Publications, and annual reports from schools, departments, and offices.

Biographical / Historical

The Secretary is an administrative officer elected by the Corporation on nomination of the President. The Secretary prepares and keeps the records of the Corporation and in addition to being responsible for the safekeeping of the seal and other official University insignia, also supervises the election of Alunmi Fellows to the Corporation, helps the President prepare all diplomas and certificates of award, and is responsible for the management of all official University functions and publications. The Secretary works with a staff of associates which oversees such non-academic areas as the Yale Police Department, the University Archives, the University Council, public information, University security, and community relations.

General note

Forms part of Yale Record Group 4-A (YRG 4-A), Records of the Yale secretary"s office.

Processing Information

Yale University records are arranged and described at the accession level by the creating office. The University Archives creates collection level descriptive records, but typically does no further arrangement and description at the accession level.
Title
Guide to the Secretary's Office, Yale University, Records
Status
Under Revision
Author
compiled by Manuscripts and Archives Staff
Date
December 1998
Description rules
Describing Archives: A Content Standard
Language of description note
Finding aid written in English.

Part of the Manuscripts and Archives Repository

Contact:
Yale University Library
P.O. Box 208240
New Haven CT 06520-8240 US
(203) 432-1735
(203) 432-7441 (Fax)

Location

Sterling Memorial Library
Room 147
120 High Street
New Haven, CT 06511

Opening Hours